The stress of planning a corporate event is always stressful. One will find them self, asking oneself when where and what constantly. Camelot Party Rentals can help ease the stress of planning a big event. In this blog, we will help you break down your planning process to help make things go smoothly. We want to make sure your event will impress everyone.
The first place to start when you are planning an event or party is the budget. The budget is the key that unlocks different doors when planning an event. But after you do research on how much you should spend on each area of the event, you should look at the location. The location is what a lot of people remember most about the event. If you need any local recommendation near Reno let us know and we can help out. Things to consider when looking for a location is the weather, time of year, and ratings. You’ll want to make sure if the event is outside its warm enough for the guests. If it’s still cold outside, you might want to go with the indoor venue or rent a tent with heaters. If the roads are snowy during that time of year maybe it best to keep the location near the work office, so you know people can make it to that location. Finally, you’ll want to make sure that the rating of the venue is excellent. You do not want a venue that’s not clean because it will leave a bad impression of your event.
The next step would be to decide what rentals you need. If it’s an outdoor event, you should take a look at our tent rentals. If it’s an indoor or outdoor event you will want to make sure that you have plenty of table and chair rentals. Other rentals that could make the night better is a stage rental. If using a band, you might want to see if this is something that they are providing, or you need to rent. This could be where music is coming from or if speeches are given. Stages help bring the audience attention to one spot when needed. Other important things to consider is catering and if there is a bar. Decide what type of event it is and how much is left in the budget for an open or closed bar if applicable.
You will want to create a layout. This will help you organize where everything will go and how much room you will have to allow walking space and if you add a dance floor. Part two could be combined with this step so that you don’t over or under order rentals. Making sure that everything fits into the allowed space is essential. Spacing out the tables and furniture helps with the flow of the event.
The last step you will want to focus on is the theme and decorations. This is the final step because you’ll have to decide in the earlier steps what kind of event it is. For example, if it’s a black tie event you might not want to give it a theme as if it was a barbeque. It also helps you decide a theme and decorations based off of the location and what works well with the surroundings. The most important thing to take away from this step is that you will want to make the event have a cohesive feel to it.
Now that you have read the party simplification list, you’re ready to get started on your corporate event planning! Make sure to follow these four steps, and it will help clear your party planning path. We hope that your party is a huge success, and everyone has a good time.
If you’re event is in March don’t forget to ask us about our March promotions! We have discounts on folding banquet table and chairs. If you’re going in the country reserve your 20×20 tent between March 1st and March 31st, 2019 and receive 10% off. Ask for more details on both of these March promos.