Events, parties and weddings happen throughout the year, but Summer is when things really shift into gear! People often book venues and party rentals for the Summer months well in advance, which means if you are behind on this process, getting the perfect venue and rental items can be more challenging. In this blog, we are going to be going over why it is important to plan and book early, especially when hosting events in Summer.
The type, size and nature of an event can play a big role in how early you should plan. With large corporate events, concerts and weddings, planning should begin months in advance. Ideally between six months to a year, which will give you adequate time to get everything planned out. There are a host of reasons to start planning events early. The first is making sure you are able to book the venue you want. Big events require bigger venues, and these venues can easily be booked up before you realize. One thing you don’t want to do is start planning a party and then later realize the day you wanted has already been filled.
Big events can require a lot of services. You may need to hire a catering service to make all the food or hire a DJ/live band to play at your event. If you are planning a wedding, you may also need photographers, videographers, florists, bakers and more, which is why it is essential to get all this together early. There are a ton of weddings in Summer so these services can be quickly booked up. Getting an early start to planning is essential to ensuring you get all the services required for your event.
Planning early also applies to Party Rentals. Here at Camelot Party Rentals, we have a huge selection of amazing choices for events of any size or style. While we always work to get you everything you might possibly need for your party, the earlier you book with us, the more we can do to help your event. This rings true especially during the Summer months. Parties require meticulous planning, everything from the type of tent you have to the type of linen and tableware. Every detail is important so the earlier you start planning, the more options you have to choose from!
There are also other benefits to planning early, besides ensuring you get everything you need. One great reason to plan early is for cost effectiveness. Last minute planning on essential items or services may cost more in the long run, so it’s best to work on the details sooner rather than later. For example, throwing a big corporate event or wedding that will require renting hotels for your guests. Making these reservations early can save you quite a bit of money depending on how many rooms you need. Same with services and party rentals, which can become less cost effective as your event draws nearer due to the scarcity of these items as more people book parties.
We will always work to help you solidify every detail of your party, event or wedding. We have nearly three decades of party rental and event experience and we put that experience to the test with every party we assist. If you have any questions on party rentals, call us today at (775) 355-9004 or fill out a contact form here.