The amount of planning that goes into the perfect wedding is immense. While everything may look like magic by the time the guests arrive, a wedding can take 13-18 months to plan and set up. Typically, people focus on the big things first: venue, catering, flowers, number of guests, etc. There are a lot of hidden details to keep in mind as well, so make sure those don’t fall through the cracks!
The best way to make sure everyone is in the proper spot when the time comes is with clear signage. Signs can clearly indicate to guests where to find the main ceremony, reception, or food and beverages. These signs can get especially creative if you have a themed wedding (Diagon Alley for snacks can be a Harry Potter fan’s dream!) Signs can often be overlooked if the venue has more of an open floor plan, but having signs makes sure everything goes off without a hitch and everyone is exactly where they should be.
A wedding is truly a day to remember, so it’s good to remember who was there as well. A wedding Guest Book also allows the guests to leave comments or best wishes for the happy couple. A Guest Book doesn’t have to be boring! Spice it up by using different objects that people can write on or encourage a prompt to be answered like “Advice on how to make the Mrs./ Mr. happy.”
When the Sun Goes Down
Make sure that if your plans are heavily dependent on having daylight; that you have a good estimate on when the sun will set. Also, be sure to plan accordingly by either knowing exactly when you need to head inside for the party to continue, or when the lights need to come on outside to keep the party going.
The placement of who-sits-where is typically what people are thinking about when it comes to arranging seating. However, it is important you consider the chairs themselves! Style is important, so you’ll want to take that into consideration. That said, not all chairs offer the same comfort so you may have guests that have a difficult time sitting through an entire reception. If you have elderly or disabled guests, account for this by accommodating them with a more comfortable option. It is also a good idea to have a set-aside number of extra chairs. If people move around or if seats are occupied with guest belongings, a few extra chairs will be a blessing.
Make sure to ask about any food allergies in advance from your guests, and how severe they may be. Just in case, you’ll also want to label any food or treats that may contain any popular allergens like peanuts. A question regarding food allergies can be added on to a guest RSVP card to allow the proper accommodations to be made. It’s a simple addition that can save your wedding from a possible nightmare scenario!
You may have a lot of guests showing up from out of town for the big day. Make accommodations a little easier on them by contacting a hotel close to where your wedding will take place and asking if you can block out certain rooms. This will allow your guests to be assured they will have rooms close by. Before booking, pick out a handful of potential hotels and get rates in advance from those locations. Some hotels offer discounts and having a few options to choose from will make sure you are getting the best price.
Details matter and Camelot Party Rentals can help you make sure those details are done right! Contact us today for more information.